The Bookkeeper and Administrative Coordinator will oversee the day-to-day bookkeeping responsibilities and CRM management. S/he will help provide financial leadership and management in partnership with BTCM’s Executive Director. To be successful, this person must be relationally driven, detail oriented, and a self-starter who deeply resonates with our mission.
Reports to: US Executive Director
Category: Part-time (15hr/week), non-exempt
Location: Remote (preferably Tulsa, OK based)
AUTHENTIC (Ephesians 4:22-24) Authentic people are true to who they are and how God designed them. They know themselves and are willing to let themselves be known through openness, vulnerability, and honesty.
CHRIST-LIKE (Matthew 28:18-20, John 15:4) Christ-like people have an abiding relationship with Jesus and are being transformed into His imagine. They are transforming others into his likeness and advocating for the people God has placed in front of them.
SERVANT HEARTED (Col. 3:23-24, Phil 2:3-5) Servant hearted people are dedicated team members who consider others as more significant than themselves. They are willing to work and serve in whatever capacity is needed to fulfill the greater purpose of equipping orphaned and vulnerable children. They reject passivity in order to speak Biblical truth into the lives of others.
PASSIONATE (Romans 12:11: Phil 1:27) A person that’s passionate has a zeal for our mission. They are committed to our children, and passionate about doing good. They’re dedicated, desiring to get better, and have an outstanding work ethic.
COMPASSIONATE (Ephesians 4:32) Compassionate people are deeply caring, sympathetic, and empathetic. Compassionate people seek to understand before being understood, driving them to great lengths to forgive, serve, and nurture people.
JOB DUTIES & RESPONSIBILITIES
FINANCIAL LEADERSHIP & MANAGEMENT
Work with US & Ugandan staff to create and monitor BTCM’s annual budget.
Partner with the Executive Director to analyze and forecast
Provide recommendations to improve financial stewardship, systems, and processes.
Enter monthly income/expenses into QuickBooks and reconcile bank statements.
Create monthly financial reports via ShareFile, and custom reports as needed for staff.
- Pay all incoming invoices and check requests.
- Issue wires as needed and enter wire details into QuickBooks.
- Coordinate payroll, timesheets, & staff reimbursements.
- Track restricted accounts and grants as needed.
- Coordinate IRS Form 990 & 1099’s with accounting firm.
- Prepare annual state charitable solicitation forms.
Record all contributions into CRM and export donations into QuickBooks.
Manage ongoing CRM needs: update donor profiles, create custom reports,
ensure integration of supporter activity in profiles (events, teams, donations).
Answer donation related questions and help donors update credit card information.
Coordinate distribution of annual tax statements to supporters.
Invest in personal spiritual formation that cultivates a vibrant spiritual life including time for solitude, retreat, reflection, prayer and a commitment to understanding God’s Word.
Invest in the discipleship & spiritual formation of BTCM’s children and staff.
Above all things, you must have a personal relationship with Jesus, value the people over projects, and are able to constantly lead others to higher standards of care and intimacy with Christ.
- A passionate commitment to BTCM’s mission
- Demonstrated lifestyle embodying BTCM’s core values
- Strong interpersonal, analytical, and organization skills.
Technologically savvy with experience using CRM and Quickbooks online.
Experience in bookkeeping and accounting.
A bachelor’s degree in a relevant field is preferred
International experience and cross-cultural experience preferred
Reliable internet and computer.
Please email your resume to Executive Director, Taylor Cochran at email@example.com